Slow follow-up kills deals you already paid to generate.
Aurora Flow automatically captures, qualifies, responds to, routes to meetings and tracks inbound leads, so serious prospects get an immediate, on-brand reply before they go cold or disappear.
If inbound demand matters, response time isn't admin. It's revenue.
30-minute walkthrough. We'll map where leads slow down, what to automate, and where human review should stay in the loop.
- ✓Reply in as little as 60 seconds
- ✓Human approval mode available
- ✓Go live in as little as 7 days
Works with Gmail, Outlook, Calendly, HubSpot, Pipedrive, Slack, Notion and Sheets.
Quote request · web development
Form · 2 min ago
Qualification
Fit: high · Urgency: medium
Response
Draft · under review
Thanks for reaching out. The next step would be a 30-minute discovery call…
Meeting
Tue 10:00 · offered
CRM log
Status: Qualified · Owner: Sales
Weekly overview
12 inquiries · 4 booked · 38s avg
Built for businesses that want faster follow-up without losing control.
Respond in seconds
Every serious prospect gets immediate attention.
Keep control where it counts
Use approval rules, confidence thresholds and gradual automation.
See what happens to every lead
Track response time, status, booked calls and follow-up performance.
Automate where it helps. Review where it matters.
THE REAL PROBLEM
Most companies don't lose inbound leads because there's no demand. They lose them because follow-up is slow, fragmented and invisible.
When replies depend on memory, manual work or whoever checks the inbox first, good leads die for stupid reasons.
What usually happens now
- New prospects wait too long for a first reply
- Good leads blend in with weak inquiries
- Follow-up falls apart when time runs out
- Scheduling turns into manual ping-pong
- Nobody sees a clear timeline of what happened
What changes with Aurora Flow
- Immediate first response
- Faster lead qualification
- Repeatable follow-up logic
- Cleaner path to a booked call
- Full visibility from inquiry to outcome
HOW YOU GO LIVE
From scattered inbox handling to a working lead system within a week.
Connect
We connect your inbox, forms, calendar and CRM tools.
Configure
We define lead criteria, response logic, tone and booking rules.
Test
We review replies, qualification, follow-up behaviour and edge cases before launch.
Launch
Aurora Flow starts responding, qualifying, routing and tracking in real time.
Refine
We tighten the workflow based on lead quality, conversion and team feedback.
You start with control. Add more automation only where it speeds response and improves conversion without adding risk.
WHAT IT HANDLES
Everything you need so leads don't leak between inbox, calendar and manual follow-up.
Every inquiry in one place
Builds a unified lead flow from email, forms, chat and other inbound sources.
Instant qualification
Scores and routes leads by fit, urgency, intent and your own business logic.
On-brand replies
Sends fast, consistent replies that don't sound like a bot, in your name.
Faster path to a meeting
Pushes qualified prospects to the next step with less friction.
Automatic follow-up
Good prospects don't depend on memory and manual reminders.
Full journey tracking
See what happened to a lead, how fast you replied and where the process stalled.
This isn't about replacing judgment. It's about removing response delay, admin friction and inconsistency.
WHO IT'S FOR
For companies where slow response directly costs revenue.
Agencies
Handle quote requests, discovery leads and service inquiries without manual chasing.
Service businesses
Faster response, pre-qualification, less wasted work from slow replies.
Consultants & B2B teams
More relevant conversations, earlier filtering of poor-fit leads.
Teams with growing inbound
A working lead system before response quality falls apart.
If inbound demand matters and follow-up is still mostly manual, Aurora Flow is probably worth a conversation.
CONTROL, NOT BLIND AUTOMATION
Automate speed. Keep control over risk.
Approval mode
Replies can stay under review until you're comfortable with what goes out.
Confidence thresholds
Uncertain cases go to human review instead of blind automation.
Custom rules
You decide what runs automatically, what escalates and what needs manual approval.
Full visibility
Track decisions, follow-up and outcomes instead of inbox chaos.
The goal isn't reckless automation. It's faster response with smarter control.
BUSINESS IMPACT
What actually changes in practice.
Within 60 seconds
Typical first response time once the workflow is live
More booked conversations
Because better leads get faster, more consistent follow-up
Less repetitive admin
So your team chases less and sells more
Better lead visibility
Every inquiry gets a trackable path instead of disappearing into process gaps
Exact results depend on lead volume, your current process and how much automation you roll out.
PRICING
System-level lead handling, not a cheap automation toy.
Starter
For businesses that want faster response on one primary inbound channel.
- 1 lead channel
- fast first-response workflow
- basic qualification logic
- weekly report
- human review mode
- email support
Growth
For teams that want a real inbound lead system, not just auto-replies.
- up to 3 lead channels
- advanced qualification logic
- calendar sync
- follow-up sequences
- Slack notifications
- CRM logging & tracking
- monthly optimisation review
Custom / Revenue Ops
For companies that need routing logic, custom workflows, tighter control and deeper integration.
- custom workflow design
- advanced routing & escalation
- CRM / ops integration
- custom approval logic
- dedicated support
- private / EU hosting options where required
What happens after you book?
We'll look at how leads arrive today, where response time slips, what should be automated and where human control must stay. Then we'll recommend an Aurora Flow setup that fits you.
- ✓No one-size-fits-all setup
- ✓Built on your actual lead flow
- ✓You decide how far automation goes
FAQ
Frequently asked questions
It can be, but it doesn't have to be. Aurora Flow can run with human review, confidence thresholds, approval rules and gradual automation, depending on how much control you want to keep.
Low-confidence cases can go to review before anything is sent. The workflow can be set so automation only happens where it's useful and safe.
Aurora Flow is built around common inbox, calendar, CRM and team workflows, including Gmail, Outlook, Calendly, HubSpot, Pipedrive, Slack, Notion and spreadsheet-based processes.
Simpler setups can go live quickly. Solutions with more routing and integrations take longer. Most teams start controlled, then expand once the workflow has proven itself.
No. It's especially useful for smaller teams where inbound leads are too valuable to lose to slow or inconsistent follow-up.
No. That's the opposite of the point: cleaner tracking, better handoff and a clearer picture of what happened to every prospect.
If inbound leads matter, slow follow-up is already costing you money.
Book a demo and we'll show where lead handling slows down today, what can be safely automated and how faster response turns into more booked conversations.
Book an Aurora Flow demo30 minutes. Clear recommendation. No hard sell.